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Conflicts of Interest Policy
Conflict of Interest Policy
This Conflict of Interest Policy was adopted __August 8, 2016_____________ (Date) by
International Airway Management Society (IAMS) by resolution of The Board of Directors.
Article I
Purpose
The purpose of the conflict of interest policy is to protect this tax-exempt International Airway Management
Society (IAMS) interest when it is contemplating entering into a transaction or arrangement that might benefit the
private interest of an officer or director of the IAMS or might result in a possible excess benefit transaction. This
policy is intended to supplement but not replace any applicable state and federal laws governing conflict of
interest applicable to nonprofit and charitable organizations.
Article II
Definitions
1. Interested Person
Any director, principal officer, or member of a committee with governing board delegated powers, who has a
direct or indirect financial interest, as defined below, is an interested person.
2. Financial Interest
A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:
a. An ownership or investment interest in any entity with which the IAMS has a transaction or arrangement,
b. A compensation arrangement with the IAMS or with any entity or individual with which the IAMS has a
transaction or arrangement, or
c. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual
with which the IAMS is negotiating a transaction or arrangement.
Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
A financial interest is not necessarily a conflict of interest. Under Article III, Section 2, a person who has a
financial interest may have a conflict of interest only if the appropriate governing board or committee decides that
a conflict of interest exists.
Article III
Procedures
1. Duty to Disclose
In connection with any actual or possible conflict of interest, an interested person must disclose the existence of
the financial interest and be given the opportunity to disclose all material facts to the directors and members of
committees with governing board delegated powers considering the proposed transaction or arrangement.
2. Determining Whether a Conflict of Interest Exists
After disclosure of the financial interest and all material facts, and after any discussion with the interested person,
he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is
discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.
3. Procedures for Addressing the Conflict of Interest
a. An interested person may make a presentation at the governing board or committee meeting, but after the
presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or
arrangement involving the possible conflict of interest.
b. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or
committee to investigate alternatives to the proposed transaction or arrangement.
c. After exercising due diligence, the governing board or committee shall determine whether the IAMS can obtain
with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not
give rise to a conflict of interest.
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d. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not
producing a conflict of interest, the governing board or committee shall determine by a majority vote of the
disinterested directors whether the transaction or arrangement is in the IAMS’s best interest, for its own benefit,
and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to
whether to enter into the transaction or arrangement.
4. Violations of the Conflicts of Interest Policy
a. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or
possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an
opportunity to explain the alleged failure to disclose.
b. If, after hearing the member’s response and after making further investigation as warranted by the
circumstances, the governing board or committee determines the member has failed to disclose an actual or
possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Article IV
Records of Proceedings
The minutes of the governing board and all committees with board delegated powers shall contain:
a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with
an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether
a conflict of interest was present, and the governing board’s or committee’s decision as to whether a conflict of
interest in fact existed.
b. The names of the persons who were present for discussions and votes relating to the transaction or
arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement,
and a record of any votes taken in connection with the proceedings.
Article V
Compensation
a. A voting member of the governing board who receives compensation, directly or indirectly, from the IAMS for
services is precluded from voting on matters pertaining to that member’s compensation.
b. A voting member of any committee whose jurisdiction includes compensation matters and who receives
compensation, directly or indirectly, from the IAMS for services is precluded from voting on matters pertaining to
that member’s compensation.
c. No voting member of the governing board or any committee whose jurisdiction includes compensation matters
and who receives compensation, directly or indirectly, from the IAMS, either individually or collectively, is
prohibited from providing information to any committee regarding compensation.
Article VI
Annual Statements
Each director, principal officer and member of a committee with governing board delegated powers shall annually
sign a statement which affirms such person:
a. Has received a copy of the conflicts of interest policy,
b. Has read and understands the policy,
c. Has agreed to comply with the policy, and
d. Understands the IAMS is charitable and in order to maintain its federal tax exemption it must engage primarily
in activities which accomplish one or more of its tax-exempt purposes.
Article VII
Periodic Reviews
To ensure the IAMS operates in a manner consistent with charitable purposes and does not engage in activities
that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a
minimum, include the following subjects:
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a. Whether compensation arrangements and benefits are reasonable, based on competent survey information and
the result of arm’s length bargaining.
b. Whether partnerships, joint ventures, and arrangements with management organizations conform to the
IAMS’s written policies, are properly recorded, reflect reasonable investment or payments for goods and services,
further charitable purposes and do not result in impermissible private benefit or in an excess benefit transaction.
Article VIII
Use of Outside Experts
When conducting the periodic reviews as provided for in Article VII, the IAMS may, but need not, use outside
advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for
ensuring periodic reviews are conducted.
Signature of Board Directors:
Hui Qiao Xiaoyan Zhang  Klaus Wiedemann
Wuhua Ma  Koji Nishikawa  Huafeng Wei
Amit Shah Ming Tian  Mingzhang_Zuo

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