Conflicts of Interest Policy

Conflict of Interest Policy

This Conflict of Interest Policy was adopted __August 8, 2016_____________ (Date) by

International Airway Management Society (IAMS) by resolution of The Board of Directors.

Article I

Purpose

The purpose of the conflict of interest policy is to protect this tax-exempt International Airway Management

Society (IAMS) interest when it is contemplating entering into a transaction or arrangement that might benefit the

private interest of an officer or director of the IAMS or might result in a possible excess benefit transaction. This

policy is intended to supplement but not replace any applicable state and federal laws governing conflict of

interest applicable to nonprofit and charitable organizations.

Article II

Definitions

1. Interested Person

Any director, principal officer, or member of a committee with governing board delegated powers, who has a

direct or indirect financial interest, as defined below, is an interested person.

2. Financial Interest

A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:

a. An ownership or investment interest in any entity with which the IAMS has a transaction or arrangement,

b. A compensation arrangement with the IAMS or with any entity or individual with which the IAMS has a

transaction or arrangement, or

c. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual

with which the IAMS is negotiating a transaction or arrangement.

Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

A financial interest is not necessarily a conflict of interest. Under Article III, Section 2, a person who has a

financial interest may have a conflict of interest only if the appropriate governing board or committee decides that

a conflict of interest exists.

Article III

Procedures

1. Duty to Disclose

In connection with any actual or possible conflict of interest, an interested person must disclose the existence of

the financial interest and be given the opportunity to disclose all material facts to the directors and members of

committees with governing board delegated powers considering the proposed transaction or arrangement.

2. Determining Whether a Conflict of Interest Exists

After disclosure of the financial interest and all material facts, and after any discussion with the interested person,

he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is

discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.

3. Procedures for Addressing the Conflict of Interest

a. An interested person may make a presentation at the governing board or committee meeting, but after the

presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or

arrangement involving the possible conflict of interest.

b. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or

committee to investigate alternatives to the proposed transaction or arrangement.

c. After exercising due diligence, the governing board or committee shall determine whether the IAMS can obtain

with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not

give rise to a conflict of interest.

d. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not

producing a conflict of interest, the governing board or committee shall determine by a majority vote of the

disinterested directors whether the transaction or arrangement is in the IAMS’s best interest, for its own benefit,

and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to

whether to enter into the transaction or arrangement.

4. Violations of the Conflicts of Interest Policy

a. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or

possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an

opportunity to explain the alleged failure to disclose.

b. If, after hearing the member’s response and after making further investigation as warranted by the

circumstances, the governing board or committee determines the member has failed to disclose an actual or

possible conflict of interest, it shall take appropriate disciplinary and corrective action.

Article IV

Records of Proceedings

The minutes of the governing board and all committees with board delegated powers shall contain:

a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with

an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether

a conflict of interest was present, and the governing board’s or committee’s decision as to whether a conflict of

interest in fact existed.

b. The names of the persons who were present for discussions and votes relating to the transaction or

arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement,

and a record of any votes taken in connection with the proceedings.

Article V

Compensation

a. A voting member of the governing board who receives compensation, directly or indirectly, from the IAMS for

services is precluded from voting on matters pertaining to that member’s compensation.

b. A voting member of any committee whose jurisdiction includes compensation matters and who receives

compensation, directly or indirectly, from the IAMS for services is precluded from voting on matters pertaining to

that member’s compensation.

c. No voting member of the governing board or any committee whose jurisdiction includes compensation matters

and who receives compensation, directly or indirectly, from the IAMS, either individually or collectively, is

prohibited from providing information to any committee regarding compensation.

Article VI

Annual Statements

Each director, principal officer and member of a committee with governing board delegated powers shall annually

sign a statement which affirms such person:

a. Has received a copy of the conflicts of interest policy,

b. Has read and understands the policy,

c. Has agreed to comply with the policy, and

d. Understands the IAMS is charitable and in order to maintain its federal tax exemption it must engage primarily

in activities which accomplish one or more of its tax-exempt purposes.

Article VII

Periodic Reviews

To ensure the IAMS operates in a manner consistent with charitable purposes and does not engage in activities

that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a

minimum, include the following subjects:

a. Whether compensation arrangements and benefits are reasonable, based on competent survey information and

the result of arm’s length bargaining.

b. Whether partnerships, joint ventures, and arrangements with management organizations conform to the

IAMS’s written policies, are properly recorded, reflect reasonable investment or payments for goods and services,

further charitable purposes and do not result in impermissible private benefit or in an excess benefit transaction.

Article VIII

Use of Outside Experts

When conducting the periodic reviews as provided for in Article VII, the IAMS may, but need not, use outside

advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for

ensuring periodic reviews are conducted.

Signature of Board Directors:

Hui Qiao Xiaoyan Zhang Klaus Wiedemann

Wuhua Ma Koji Nishikawa Huafeng Wei

Amit Shah Ming Tian Mingzhang_Zuo

主任委员

副主任委员

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